PSA Youth Photography Showcase: Digital Coordinator Responsibilities

General: It is very likely that a club sponsor which is responsible for digital images will have numerous challenges and the reasons are may be quite varied. One of the significant reasons for this is that both the teachers and students will be entering this type of competition for the first time, or nearly so. While some may be skilled enough to understand how properly size an image and select the correct color space, others may not have access to the image processing software. The following thoughts and suggestions are made available in the hope that each sponsor responsibilities can be carried out as simply as possible.

Image Collection: It is likely that images will be received from multiple sources. The preferred method may be as an Email attachment, either from a teacher or from a student with a teacher as a CC addressee. This would require the least amount of handling. Images embedded in the body of a Email should not be accepted as their quality will be degraded. Images stored on a CD or DVD should be accompanied by an electronic file containing information related to the school or organization and student identification, as well as the image categories and their title. The filename for each image that is received either by Email or CD/DVD should contain the category, maker first and last name and image title. Worksheets that may be used by the sponsors and the students and teachers are available on the web site, both in PDF and MSWord format. These documents may be downloaded and printed or electronically passed to the teachers and students.

Image Storage: As images are received, it will be necessary to check their dimensions and file type before storing them on a computer. The maximum allowable horizontal dimension (width) is 1024 pixels; the maximum allowable vertical dimension (height) is 768 pixels. The image files must be in “jpeg” format.

It would probably be simplest to create “Youth Showcase” folder at, or near, the top level of your main drive. The images from each school should be stored in separately named folders. Note that the school folders also Save and Work sub-folders. The Save sub-folder should considered permanent storage for a copy of each original image. The Work sub-folder would be used a store a second copy in the event that some adjustments may be necessary.

Image Processing: An example would be that an image is received with oversized dimension. It is subsequently learned that the student/teacher does not have the tools or ability to resize the image. The sponsor may wish to take it upon themselves to make that adjustment, which would otherwise not affect the quality of the image. Other examples would be the conversion of images to the “jpg” format and “srgb” color space.

Image Submission: The on-line digital submission process enables a sponsor to upload images from only a single student at one time. It is possible to submit all the images (one or more) for multiple students in the same session. A sponsor may submit entries from different students in a single session by clicking on the BACK button and entering the new information.

The upload process will be simplified as all the images for a single school will be stored in a common folder, preferably on the computer’s main drive, before getting started.

Instructions for Digital Submission | Digital Coordinator Worksheet

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